National Taiwan Ocean University

Regulations Governing the Management of Venues for Student Club Activities

Approved by the Student Affairs Meeting on October 9, 1997

Amendments approved by the Student Affairs Meeting on December 17, 2020

Promulgated by Order no. Hai-Xue-Ke No. 1100010727 on June 3, 2021

Amendments approved by the Student Affairs Meeting of the 1st semester of AY 2023 on November 8, 2023

Promulgated by Order no. Hai-Xue-Ke No. 1120028728 on November 27, 2023

Amendments approved by the Student Affairs Meeting on May 14, 2025

Promulgated by Order no. Hai-Xue-Ke No. 1140012800 on June 2, 2025

Article 1   These Regulations govern the management, application, and use of student club activity venues.

Article 2          The “student club activity venues” referred to in these Regulations are on-campus locations designated for student clubs to conduct various activities. Except where otherwise stipulated, the management of such venues shall be handled in accordance with these Regulations.

Article 3          The Extracurricular Activities Guidance Section shall be responsible for administrative matters related to on-campus venue reservations, including the application, coordination, regulation, and use of student club activity venues.

Article 4   The procedures for applying to use activity venues are as follows:

1. Student clubs shall submit venue-use applications through the Student Club Venue Management System within the designated period at the end of each semester. Venue allocation shall be confirmed through an online lottery conducted in the system.
2. When a club wishes to cancel its reservation, the cancellation shall be submitted through the Venue Management System at least three working days prior to the event. Borrowing units may not transfer their reserved venues to other parties.

Article 5          In the event of special circumstances or conflicts between student club venue use and the needs of academic or administrative units, the Extracurricular Activities Guidance Section may coordinate in advance to cancel a club’s reservation or previously approved venue use.

Article 6   The general regulations for venue use are as follows:

1. The use of all activity venues shall not extend beyond 11:00 p.m. Any need for extended use must be approved in advance.
2. Venues that have been approved for use may not have their designated activities altered, nor may they be transferred to other users without prior authorization.
3. When using activity venues, student clubs shall comply with the following requirements:

(1) Maintain proper cleanliness, appearance, and decorum.

(2) Observe environmental protection and public safety: Participants may not spit, discard fruit peels, bottles, cigarette butts, litter, plastic bags, or other refuse, nor may they engage in disorderly conduct or bring/keep personal pets in the venue.

(3) Protect public property: Users may not deface, damage, or relocate existing equipment or access-control devices.

(4) Conserve energy: Water and electricity shall be used sparingly; wasteful use is prohibited.

(5) Prioritize safety: Without approval, users may not install electrical devices, light fires, or use any items that may endanger public safety.

(6) Respect copyright and intellectual property rights: During exhibitions or performances, photography, audio recording, and video recording are prohibited unless permission has been granted, in order to respect others’ works and intellectual property rights.

4. After using an activity venue, clubs shall restore the venue to its original condition, ensure proper cleanup, and return all equipment and materials to their designated locations.

Article 7 The evaluation and disciplinary measures for venue use by student clubs are as follows:

1. If a club installs electrical devices, ignites fire, or uses any items that may endanger public safety without authorization, the responsible person for the activity shall be subject to disciplinary action; in serious cases, the club may also receive a warning or have its activities suspended.
2. If a club damages venue safety equipment without legitimate reason, the responsible person for the activity shall be disciplined, and compensation shall be required based on the value of the damaged equipment.
3. If a club intentionally defaces or damages venue doors, windows, walls, or other facilities, the club shall be responsible for restoring them to their original condition or providing compensation.
4. If, after an activity, the club fails to restore the venue to its original condition and clean the premises, it shall be required to restore the venue and shall lose its venue-use privileges for that location for one application cycle.

Article 8     These Regulations shall be promulgated and implemented upon approval by the Student Affairs Meeting.