National Taiwan Ocean University
Regulations Governing Subsidies for Student Club Activities
Amended and approved by the Student Affairs Meeting on November 21, 2002
Issued under Hai-Xue-Ke-Zi No. 09102370 on January 3, 2003
Amended and approved by the Student Affairs Meeting of the 1st semester of the academic year 2010-2011 on December 24, 2010
Issued under Hai-Xue-Ke-Zi No. 1000007168 on June 3, 2011
Amended and approved by the Student Affairs Meeting of the 1st semester of the academic year 2021-2022 on November 24, 2021
Issued under Hai-Xue-Ke-Zi No. 1100028169 on December 14, 2021
Amended and approved by the Student Affairs Meeting on May 14, 2025
Issued under Hai-Xue-Ke-Zi No. 1140012805 on June 2, 2025
Amended and approved by the Student Affairs Meeting on May 13, 2026
Issued under Hai-Xue-Ke-Zi No. 1150013156 on June 8, 2026
Article 1 In principle, student clubs shall raise the funds needed for their activities on their own. These Regulations are established to provide reasonable subsidies for the activities of student clubs so that they may be carried out and developed normally.
Article 2 Unless otherwise provided, applications for and subsidies of funding for student club activities shall be governed by these Regulations.
Article 3 Applications for club activity funding and composition of the review meeting:
1. Each club shall submit its activity plan for the following semester to the Extracurricular Activities Division before the start of each semester.
2. The club activity funding review meeting shall be convened by the Head of Extracurricular Activities Division and composed of the advisors for each club category, one representative of the Student Association, and two former club leaders, who shall serve a term of one year, so as to protect the interests of clubs of all categories.
Article 4 For each club activity, an application shall be submitted to the Extracurricular Activities Division with an activity application form and a budget sheet five working days before the activity; otherwise, the application shall not be accepted.
Article 5 The principles for subsidizing activities are as follows:
1. Lectures, forums, sharing sessions, and similar activities organized by clubs: subsidies up to NT$6,000.
2. Participation by clubs in off-campus competitions, visits, workshops, training, exchanges, performances, certification exams, and similar activities: subsidies up to NT$20,000.
3. On-campus competitions organized by clubs: subsidies up to NT$6,000.
4. Showcases, exhibitions, performances, and similar activities organized by clubs: subsidies up to NT$6,000.
5. Training sessions, camps, and similar activities organized by clubs: subsidies up to NT$4,000.
6. Subsidies for service activities organized by clubs:
Clubs may be subsidized according to the location, timing, and content of the service, based on the following standards:
(1) Service activities held during the semester:
1. In the Keelung area: up to NT$3,000 per project.
2. Outside the Keelung area: up to NT$6,000 per project.
(2) Service activities held during the winter or summer vacation may be subsidized as appropriate according to the actual circumstances.
7. Other comprehensive activities consistent with the purpose of the club: subsidies up to NT$3,000.
8. No subsidies shall be granted for social activities such as welcome parties, farewell parties, and gatherings.
Article 6 To ensure the effective and reasonable use of funds, the specific items included in the above activities are further prescribed as follows:
1. Personnel expenses (the academic and professional background or profile of the invited individual or group must be submitted to apply for the subsidy):
(1) Lecture fees:
1. For public lectures on campus by persons from outside the University: subsidies up to NT$2,000 per hour.
2. For public lectures on campus by faculty members of the University: lecture fees shall be paid in accordance with University regulations.
(2) Fees for forum panelists, judges, commentators, and referees: For inviting persons from within or outside the University to hold forums or to serve as judges, commentators, or referees, subsidies shall be granted for up to five persons. For sessions of two hours or less, each person shall be subsidized NT$500; for sessions of more than two hours, each person shall be subsidized up to NT$1,000; where payment is calculated per case, each person shall be subsidized up to NT$4,000.
(3) Instruction fees: Where a club activity has a special need for a faculty member to provide specialized instruction, instruction shall in principle not exceed twelve hours per semester, subsidized at NT$500 per hour.
(4) No subsidy under this item may be applied for where the above work is performed by students of the University.
2. Meal expenses: For club activities, lunch and dinner shall be subsidized up to NT$120 per meal.
3. Transportation expenses: In principle, no transportation subsidy shall be granted for club participation in activities in the Keelung area. Where a subsidy is approved, the round-trip public transportation fare from Keelung City to the destination (excluding high-speed rail and taxis) shall be reimbursed based on actual expenses.
4. Accommodation expenses: No accommodation subsidy shall be granted for club participation in activities in the Keelung and Greater Taipei areas. Where a subsidy is approved, accommodation shall be subsidized up to NT$600 per person per night.
5. Materials and activity expenses: Subsidies cover photocopying, promotional materials, art supplies, venue decoration, and similar items, up to NT$4,000.
Article 7 The subsidy standards for each issue of a club publication are as follows:
1. Newspaper-format publications: subsidies up to NT$2,000.
2. Magazine-format publications: subsidies up to NT$6,000.
No subsidy shall be granted for publications issued by photocopying without plate-making.
Article 8 The principles for subsidizing equipment and facilities are as follows:
1. Priority shall be given to the repair of equipment and facilities, followed by the purchase of new equipment and facilities.
2. Items must be consistent with the purpose for which the club was established, with priority given to urgent needs.
3. Clubs that fail to properly maintain their equipment and facilities shall have this subsidy suspended.
Article 9 Clubs applying for subsidies shall make accurate calculations in advance. Once approved, the use of funds may not be changed arbitrarily, nor may additional subsidies be requested afterward.
Article 10 These Regulations shall be issued and implemented upon approval by the Student Affairs Meeting.
Article 10 These Regulations shall be promulgated and implemented upon approval by the Student Affairs Meeting.