Regulations for the Management of Student Club Offices

National Taiwan Ocean University

Regulations for the Management of Student Club Offices

Approved by the Student Affairs Meeting on October 9, 1997

Amendments approved by the Student Affairs Meeting on November 21, 2002

Amendments approved by the Student Affairs Meeting on December 28, 2006

Promulgated by Order no. Hai-Xue-Ke No. 0960001641 on February 12, 2007

Amendments approved by the Student Affairs Meeting on December 17, 2020

Promulgated by Order no. Hai-Xue-Ke No. 1100010721 on June 3, 2021

Amendments approved by the Student Affairs Meeting of the 1st semester of AY 2022 on October 19, 2022

Promulgated by Order no. Hai-Xue-Ke No. 1110024745 on November 7, 2022

Amendments approved by the Student Affairs Meeting of the 1st semester of AY 2023 on November 8, 2023

Promulgated by Order no. Hai-Xue-Ke No. 1120028729 on November 27, 2023

Amendments approved by the Student Affairs Meeting on May 14, 2025

Promulgated by Order no. Hai-Xue-Ke No. 1140012804 on June 2, 2025

Article 1   These Regulations govern the management, application, allocation, move-in, move-out,

and use of student club offices.

Article 2          The Extracurricular Activities Guidance Section shall be responsible for the management, application processing, allocation, move-in and move-out procedures, and usage evaluation of student club offices. Unless otherwise stipulated, all matters shall be handled in accordance with these Regulations.

Article 3   Application and Allocation

  1. Application Period: Student clubs that do not have an office may apply within two weeks after the completion of the Student Organization Evaluation in the second semester of each academic year.
  2. Allocation Period: The allocation of club offices shall be completed by the Extracurricular Activities Guidance Section within two weeks after the end of the second semester of each academic year.
  3. Allocation Principles: The Extracurricular Activities Guidance Section shall review applications based on the results of the Student Organization Evaluation, the urgency of need, and the order of registration.

Article 4   Move-In and Move-Out Procedures**

  1. After a club has been assigned an office, it shall complete the move-in procedures with the Extracurricular Activities Guidance Section. Without authorization, clubs may not exchange or transfer offices on their own.
  2. The club president shall inventory all public property assigned for use and establish a record for management purposes. The Extracurricular Activities Guidance Section will conduct regular inspections. If any items are damaged or lost due to improper or unauthorized use, the club shall be responsible for compensation in accordance with regulations.
  3. Clubs that are merged, dissolved, or whose office allocations are revoked must vacate the office within two weeks of receiving notification. If an extension is required due to special circumstances, prior approval must be obtained.
  4. Clubs moving out must return all borrowed public property and keys, and are responsible for cleaning and restoring the office to proper order.

Article 5  Management and Evaluation:

  1. The Extracurricular Activities Guidance Section shall be responsible for inspecting student club offices. Inspection results shall serve as important reference material in the Student Organization Evaluation.
  2. Office Opening Hours:

(1) During the semester: Monday to Friday, 9:00 a.m. to 11:00 p.m.

(2) Weekends: Saturday and Sunday, 9:00 a.m. to 6:00 p.m.

(3) National holidays: Closed.

(4) Winter and summer breaks: Closed, except for special events approved through separate applications.

  1. Clubs shall comply with the following regulations:

(1) Maintain cleanliness and order within the club office, care for public property, and cultivate habits of energy conservation.

(2) Disturbances, the bringing or keeping of personal pets, or any behavior affecting safety or order are prohibited. Clubs shall safeguard public safety, sanitation, and quiet.

(3) Installing or replacing office door locks without authorization is prohibited.

(4) The only electrical devices permitted in club offices are: electric fans, audiovisual equipment, desk lamps, and computer equipment. Additional devices may be used only with prior application and approval.

(5) No individuals may remain in the club office outside of designated opening hours.

  1. The evaluation standards for club office use are as follows:

(1) If any behavior endangering public safety occurs in the club office, the responsible individual shall be disciplined, and the club shall be ordered to vacate the office.

(2) If prohibited or dangerous items are stored in the club office, the responsible individual shall be disciplined, and the club shall be ordered to vacate the office.

(3) Individuals who damage public property in the club office shall be responsible for compensation.

(4) If the club office becomes unsanitary, immediate corrective action shall be required; in serious cases, the club shall be ordered to vacate the office.

(5) If unauthorized electrical devices are used in the club office, they must be removed immediately; in serious cases, the club shall be ordered to vacate the office.

(6) Gambling in the club office is prohibited; violators shall be disciplined, and the club shall be ordered to vacate the office.

(7) Drug use, disturbances, fights, or unauthorized overnight stays in the club office are prohibited; violators shall be disciplined, and the club shall be ordered to vacate the office.

(8) Installing or replacing office door locks without authorization shall result in an order to restore the original condition.

(9) Destroying or removing fire extinguishers, emergency lighting equipment, or damaging emergency exits without legitimate reason shall result in disciplinary action for the individual and an order for the club to vacate the office.

(10) If a club fails to use its office for one consecutive month during the semester without valid reason, the club shall be ordered to vacate the office.

Article 6          These Regulations shall be promulgated and implemented upon approval by the Student Affairs Meeting.