National Taiwan Ocean University Student Club Implementation Regulations
National Taiwan Ocean University Student Club Implementation Regulations
Amended and approved by the Student Affairs Meeting on June 8, 2006.
Amended and approved by the Student Affairs Meeting on December 28, 2006.
Enacted on February 12, 2007.
Amended and approved by the Student Affairs Meeting on June 2, 2011.
Promulgated on June 23, 2011, through Hai-Xue-Ke-Zi No.1000008037.
Amended and approved by the Student Affairs Meeting on December 23, 2011.
Promulgated on January 19, 2012, through Hai-Xue-Ke-Zi No.1010000833.
Amended and approved by the Student Affairs Meeting on November 24, 2021.
Promulgated on December 14, 2021, through Hai-Xue-Ke-Zi No.1100028176.
Amended and approved by the Student Affairs Meeting of the first semester of the 2022 academic year on October 19, 2022.
Promulgated on November 7, 2022, through Hai-Xue-Ke-Zi No.1110024726.
Chapter 1 General Provisions
Article 1 These Regulations are established to guide the normal operation of student clubs at National Taiwan Ocean University and promote the development of club activities.
Article 2 Student clubs must submit their activity plans and budget for the next semester to the Division of Extracurricular Activities for review by the announced deadline at the end of each semester. For those applying for financial assistance, an application report must be submitted before the event, and funds will be granted after approval.
Article 3 Student club activities must not contravene the establishment purpose of the club.
Article 4 Student clubs must apply for permission and register with the Division of Extracurricular Activities at least five working days before holding an event. The Division may assign staff to attend and assist.
Article 5 If student clubs wish to invite external individuals to their activities, prior approval from the Division of Extracurricular Activities is required.
Article 6 During class hours, student clubs are not permitted to hold any activities without prior approval from the Division of Extracurricular Activities.
Article 7 If there are changes in time or location of an approved activity, clubs must report to the Division of Extracurricular Activities in advance. Any changes in activity content must be approved by the Division.
Article 8 Within one month of the start of each academic year, the Division of Extracurricular Activities will hold a meeting with club leaders to explain the rules for club activities and other important regulations.
Article 9 Student clubs that fail to participate in student group evaluations without justification may have their club privileges revoked by the Division of Extracurricular Activities.
Chapter 2 Leadership Elections and Handover
Article 10 Student club leadership elections and handover should be completed with the guidance of the Division of Extracurricular Activities in May each year. The outgoing leaders should guide the new leaders on club operations for one month from the official handover date.
Article 11 Student club leadership elections should be conducted according to each club's established election procedures. For clubs without election procedures, new procedures should be formulated and approved for implementation.
Article 12 After the leadership elections, the results should be reported to the Division of Extracurricular Activities within three days for registration.
Article 13 If leadership elections and handover do not comply with the aforementioned three articles, the elections will be considered invalid.
Chapter 3 Venue Usage
Article 14 Clubs are responsible for processing the venue usage procedures through the Division of Extracurricular Activities with the approved event documents.
Article 15 In the event of scheduling conflicts for venue usage, the Division of Extracurricular Activities will coordinate.
Article 16 Student clubs using venues must adhere to the following regulations:
1. Maintain neatness, decorum, and etiquette.
2. Emphasize environmental protection.
3. Care for public property.
4. Save energy.
5. Focus on safety.
6. Respect copyright and intellectual property rights.
7. Return and maintain tidiness of items and equipment after use.
Article 17 After using a venue, clubs must restore it to its original condition and clean it. Intentional or accidental damage to the venue and its equipment will be the responsibility of the club leaders to compensate.
Chapter 4 Equipment Management
Article 18 For borrowing equipment, clubs must register the loan process with the Engineering Division using the approved activity application form. The method of borrowing will be stipulated separately.
Chapter 5 Poster Posting
Article 19 Student club posters should be posted in designated poster areas and must clearly state the club name, posting date (year/month/day), and bear the club's stamp.
Article 20 Student club posters should be registered with the Division of Extracurricular Activities before being posted. The posting period is limited to one month. Other clubs or individuals must not tear down or cover up posters that are still within the posting period.
Article 21 If the content of a poster violates legal regulations, it should be removed.
Chapter 6 Lectures
Article 22 When student clubs organize lectures, they must first fill out an activity application form and obtain approval from the university before proceeding.
Article 23 Speakers should have one of the following qualifications:
1. Lecturer or higher at a university (independent college) recognized by the Ministry of Education.
2. Possess a university degree or higher, have years of relevant work experience, and have made significant contributions or have a good reputation.
3. Have specialized knowledge, outstanding achievements, and a notable reputation.
Article 24 Organizing clubs should apply for funding for lecture events according to the regulations.
Article 25 For lectures by speakers with outstanding reputations, significant academic achievements, and significant contributions to the country, the lecture fee will be preferentially handled by the Division of Extracurricular Activities.
Article 26 Lecture fees for lectures by full-time faculty and staff of the university will be processed according to the university's internal hourly rate standards.
Chapter 7 Advising Teachers
Article 27 Clubs may appoint advising teachers as needed, to be appointed by the president at the beginning of each academic year. The appointment term is one year, and the payment standard for the advising fee will be implemented after administrative approval.
Article 28 The qualifications for advising teachers of student clubs will be processed according to the qualifications stipulated in Article 23.
Article 29 In addition to advising teachers, clubs may invite professional personnel to serve as lecturers for specialized needs, with hourly rates being implemented after administrative approval.
Chapter 8 Accounting System
Article 30 Student club financial transactions must be supported by original documents and be verified by the club leader, accounting staff, and a supervisor designated by the university to be valid.
Article 31 Student clubs must fill out an activity application form in advance for using funds, detailing the expenditure items and amounts for approval by the supervising unit.
Article 32 The rules for student club fund usage are as follows:
1. Must align with the club's purpose.
2. Must maintain a balanced budget.
3. Must keep records and account books.
4. Must not waste public funds.
5. Must not overspend the budget.
6. Must publicly account for income and expenditures.
7. Must cultivate integrity and virtue.
Article 33 All club activities requesting subsidy must use formal invoices, with the recipient's name being the university's name, and details like quantity and unit price clearly stated for reimbursement.
Article 34 For businesses exempt from issuing formal invoices, a stamp from the business, the responsible person's stamp, and the exemption number must be added to the receipt for reimbursement.
Article 35 Student clubs must complete the reimbursement procedures within 14 days after the conclusion of an activity.
Article 36 Student clubs must submit a detailed financial statement for the semester to the Division of Extracurricular Activities two weeks before the end of each semester. After approval, one copy will be posted publicly, and one copy will be kept by the Division of Extracurricular Activities for reference.
Chapter 9 Financial Assistance
Article 37 Student clubs are primarily self-funded, but necessary financial assistance can be requested according to established procedures. Separate procedures will be set for this assistance.
Article 38 Student clubs must prepare precise budgets for requesting assistance. Once approved, clubs are not allowed to exceed or change the budget without permission and cannot request additional assistance retrospectively.
Article 39 Activities not applied for in advance or activities where previous financial assistance was not properly accounted for will not be eligible for financial assistance.
Chapter 10 Handover of Responsibilities
Article 40 Student clubs must conduct handover procedures during reorganization or personnel changes.
Article 41 The following items should be included in the handover of student club responsibilities:
1. Club seal.
2. Club flag.
3. Club constitution.
4. Member roster.
5. Club supplies.
6. Club files.
7. Club books.
8. Financial records and balances.
9. Office keys.
10. All other property.
Article 42 The handover should be documented in a handover inventory in triplicate, signed and stamped by the handover and supervising parties, with each holding a copy and one sent to the Division of Extracurricular Activities for approval.
Chapter 11 Student Group Evaluation
Article 43 Student clubs should participate in an annual student group evaluation. Clubs with good performance will be rewarded for encouragement. Those with poor performance will be dealt with according to the University's Regulations for Student Group Evaluation.
Article 44 The evaluation method and content will be implemented according to the University's Regulations for Student Group Evaluation.
Chapter 12 Supplementary Provisions
Article 45 Each club may formulate its own detailed procedures for student club activities based on these Regulations and implement them after approval by the Division of Extracurricular Activities.
Article 46 These Regulations shall be implemented after approval by the University's Student Affairs Meeting.