Student Activity Center Venue Management and Reservation Rules
National Taiwan Ocean University
Student Activity Center Venue Management and Reservation Rules
Approved by the Student Affairs Meeting on December 28, 2006
Promulgated by Order no. Hai-Xue-Ke No. 0960001642 on February 12, 2007
Amendments approved by the Student Affairs Meeting on May 25, 2022
Promulgated by Order no. Hai-Xue-Ke No. 1110012551 on June 16, 2022
Amendments approved by the Student Affairs Meeting of the 1st semester of AY 2023 on November 8, 2023
Promulgated by Order no. Hai-Xue-Ke No. 1120028727 on November 27, 2023
Amendments approved by the Student Affairs Meeting on May 14, 2025
Promulgated by Order no. Hai-Xue-Ke No. 1140012802 on June 2, 2025
Article 1 To ensure the effective use of the venues and facilities of the University Student Activity Center and to strengthen their maintenance and management, these Regulations are hereby established. Matters not provided for herein shall be governed by other applicable rules or guidelines.
Article 2 The venues of the University Student Activity Center (hereinafter “the Center venues”) include: Basement Level 1: Activity Room, Club Classroom, Martial Arts Practice Room, and Daylit Atrium; Second Floor: Music Rehearsal Room, Dance Practice Room, and Individual Music Practice Rooms; Third Floor: Multi-Purpose Performance Hall. Use of the above venues shall be subject to these Regulations and requires prior application.
Article 3 The Center venues are available for use by academic units, administrative units, student clubs, University teams, and faculty/staff groups of this University. Off-campus organizations may use the venues only upon approval through the administrative application procedures, and solely for non-profit activities.
Article 4 The management guidelines and fee schedules applicable to venue use by off-campus organizations shall follow the University’s “Guidelines for the Use and Management of Public Venues and Facilities.”
Article 5 The opening hours for reserving the Center venues are as follows:
- Monday to Friday: 9:00 a.m. to 11:00 p.m.
- Saturday and Sunday: 9:00 a.m. to 6:00 p.m.
- National holidays: Closed.
- Winter and summer breaks: Closed, except for special events submitted through separate applications.
Article 6 Units wishing to use the Center venues shall submit an application through the Student Club Activity Information Management System. The reservation procedures must be completed at least five working days prior to the intended date of use.
Article 7 If a unit wishes to cancel its reservation, the cancellation shall be submitted through the Student Club Activity Information Management System at least three working days before the scheduled event. The borrowing unit may not transfer its reservation to another party. Any violation of the foregoing provisions shall result in suspension of venue borrowing privileges for two months, effective from the date of the original reservation.
Article 8 The Center venues shall be used strictly according to the registered time slots. Remaining on-site without prior approval is prohibited; violators shall have their venue-use privileges revoked. Users must restore the venue to its original condition and maintain cleanliness after use.
Article 9 The following activities are prohibited in the Center venues. Any violation shall result in the cancellation of the unit’s venue-use privileges for a period of six months to one year:
- Activities that contravene government policies or legal regulations.
- Activities that violate public order or good morals.
- Activities inconsistent with the intended purpose of the venue or likely to cause damage to the venue or its facilities.
- Activities that may harm the University’s reputation or disrupt public order.
- Transfer of reserved venues to other units or parties.
- Smoking, causing disturbances, damaging access-control systems, or bringing personal pets into the Center.
- Any other activities deemed inappropriate for venue use by the University.
Article 10 In the event of any loss of or damage to equipment during use, the borrowing unit shall be fully responsible for compensation.
Article 11 Without the consent of the unit responsible for managing the Center venues, users may not operate audio systems, projectors, display boards, or other such equipment on their own. Those who require the installation of stage lighting, special lighting effects, or other electrical equipment shall coordinate with the Center venue management unit and may not install such equipment independently.
Article 12 These Regulations shall be promulgated and implemented after approval by the Student Affairs Meeting.