System operation process
- 登入教學務系統 Log in to the Academic Information system >
- 選擇學生請假 Click on the "Student Leave" option >
- 學生請假申請 Click "Student Leave Application" >
- 填妥請假類別、日期（節次）、事由並上傳相關證明文件（部分假別及請假天數，無需檢附證明文件。） Fill in relevant information >
- 存檔後送出 Archive and send out >
- 主動聯繫授課教師及系（所）辦公室助教 Take the initiative to contact the teachers and department office administrators >
- 系統依准假權責送請核准 The system will review according to the authority and responsibility >
- 學生於【學生請假-SEC2041學生請假查詢】得追蹤查詢假單分層審核狀態 You can track the leave review progress through the "SEC2041- Student Leave Inquiry" function of the system >
- 假單經同意後，敬請務必主動向授課教師報備（ 亦得依授課教師需求，於【學生請假-SEC2090列印假單證明聯】，截圖、下載或列印審核結果） After your leave request is approved, please be sure to report it to the teacher.
- 「教學務系統」學生請假准假權責如下，辦理請假時及假單經核准後，學生應主動將「教學務系統」請假審核結果向授課教師報備。 The system will review according to the authority and responsibility,After your leave request is approved, please be sure to report it to the teacher.
- 請假日數1至5日：系（所）核准。
- 請假日數6至10日：系（所）初核、生活輔導組組長核准。
- 請假日數11日以上：系（所）初核、生活輔導組組長複核、學務長核准。
- 學生因公出差，請填寫「學生出差申請單」。
法規表單及特別措施
2. 如何請假 > > > 學生請假流程圖解説明
5. 嚴重特殊傳染性肺炎疫情學生請假特別措施Special measures for students taking leave during COVID-19 epidemic
事假、原住民族歲時祭儀假、家庭照顧假、公假，除特殊事故、臨時且不可預期外，應事先親自辦理。
病假、產假、喪假、生理假、心理假，如不能事前辦理請假手續者，應自缺席之日起，一週內辦理。
Note: These regulations are formulated in Chinese. In case of any discrepancies between the English and Chinese versions, the Chinese version shall prevail.
Student leaves are categorized into the following eleven types:
1. Personal leave.
2. Sick leave.
3. Official leave.
4. Registration leave.
5. Examination leave.
6. Maternity leave.
7. Bereavement leave.
8. Indigenous ritual leave.
9. Menstrual leave.
10. Family care leave.
11. Mental health leave.
Studentsapplying for personal leave, sick leave, official leave, maternity leave, bereavement leave, indigenous ritual leave, menstrual leave, family care leave, and mental health leave must log into the Academic Affairs System, select the student leave option, fill in the leave category, start and end dates (periods), reasons, upload relevant supporting documents, and submit. The system will forward the application for approval according to the level of authority. Once leave is approved, students should notify their instructors of the approval result.
The levels of authority for granting leave are as follows:
- One to five days: Approved by the department (or institute, or degree program).
- Six to ten days: Initially reviewed by the department (or institute, or degree program), approved by the head of the Student Assistance Division.
- More than eleven days: Initially reviewed by the department (or institute, or degree program), re-reviewed by the head of the Student Assistance Division, and approved by the Dean of Student Affairs.
Registration leave and examination leave are processed by the Division of Registration and Curriculum (or Division of Continuing and Extension Education) of the Office of Academic Affairs in accordance with the “Regulations on Student Registration and Leave for Registration” and “Regulations on Student Leave during Examination Periods” of the University.
Students must apply for leave in accordance with the following regulations and provide supporting documents:
- Personal leave: Must be arranged in advance and reported to the instructor and department (or institute, or degree program). For leaves longer than two days, other valid documents are required; otherwise, the leave will not be accepted.
- Sick leave: Should be reported on the same day to the instructor and department (or institute, or degree program), either personally or through a representative. For leaves longer than two days, medical certification is required.
- Maternity leave:
(1) Maternity leave is not recorded as absence. Medical certification or birth certificate is required, granting eight weeks of leave before and after childbirth.
(2) For miscarriages after three months of pregnancy, four weeks of leave is granted; for miscarriages between two to three months, seven days; and for miscarriages under two months, five days.
(3) For leave during the examination period, students should follow the “Regulations for Student Leave during Examination Periods” of the University.
(4) Leave for prenatal checkups should be accompanied by the Maternal Health Education Handbook or other relevant documents and is not counted as absence.
(5) Leave for accompanying spouse or partner for childbirth, prenatal checkups, breastfeeding or caring for children under three years old (including breastfeeding, medical care, vaccination, or lack of family care), should be supported by the Maternal Health Education Handbook, birth certificate, or medical certification and is not counted as absence.
4. Official leave: Must be applied for in advance. The scope of official leave includes:
(1) Participation in exams, meetings, activities, or competitions organized by the University, with proof from organizing units. If more than half of the class requests official leave, the department (or institute, or degree program) and instructor will decide whether to cancel the class.
(2) Participate in national or international events as a representative and obtain certification from government or related organizations.
(3) Participation in off-campus activities as a university representative, with proof from relevant units.
(4) Matters related to military service, with certification from military units.
(5) Participation in national exams like civil service exams, requiring relevant admission proof.
(6) Leave categories under special epidemic prevention measures, with quarantine certification. This measure is not limited to prior application.
5. Bereavement leave: Death notice or other relevant documents are required. Seven days for immediate family members and spouses; three days for siblings. Additional days are considered personal leave.
6. Indigenous ritual leave: Indigenous students must provide a household registration certificate or other proof of their ethnic identity. Leave is granted based on the announced holiday dates for their respective tribes.
7. Family care leave: Up to seven days per year for serious illness or significant incidents requiring personal care of family members (up to second-degree blood relatives or spouse). Additional days are considered personal leave.
8. Menstrual leave: One day per month, additional days are considered sick leave, no proof is required.
9. Mental health leave:To promote mental health, students needing psychological adjustment and unable to attend classes can apply for mental health leave, limited to five days per semester. Additional days are considered sick leave.
Regulations for Student Leave:
- If a student does not attend classes or meetings before the leave is approved, it will be considered as unexcused absence.
- Students must personally apply in advance for personal leave, indigenous ritual leave, family care leave, and official leave, except for major emergencies or temporary and unforeseen circumstances.
- In case of sick leave, maternity leave, bereavement leave, menstrual leave, or mental health leave, if it is not possible to apply in advance, the procedure must be completed within one week from the first day of absence.
- Should an extension of leave be necessary, it must be applied for according to the proper procedures. If the extension is not granted, students are required to return and report back to the University, otherwise, the absence will be counted as truancy.
- Absences without an approved leave or without applying for leave will be treated as truancy.
During leave, students must not engage in inappropriate activities. Violations will be dealt with according to the University's Regulations for Student Reward and Punishment.
If reasons for leave or supporting documents are found to be false or fabricated, upon discovery, in addition to the absence being counted as truancy, the matter will be handled according to the University's Regulations for Student Reward and Punishment.
Regulations for handling student absences and truancy are implemented according to the University's Academic Regulations.
